Apply to Sponsor 2019 Deans Symposium

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Official Contact Person

The person named as the official contact is considered the person from the participating organization who will receive all information regarding confirmation of events and activities, shipping, security arrangements, and rental of equipment for use in the booth. This person is responsible for ensuring that information is properly distributed to all participating representatives. A participating representative is the person(s) in actual attendance at the conference. This application shall become binding upon acceptance by ACBSP and will constitute a binding contract upon the applicant, subject to the terms, rules and regulations set forth in this contract.

IN WITNESS WHEREOF, the applicant has caused this application to be executed individually or by an officer, agent, or representative duly authorized to execute the same.

Organization Information

Participating Representatives

Representative #1

Representative #2

Terms & Conditions

  1. ACBSP reserves the right to exercise its sole discretion in the acceptance or refusal of applications.
  2. The participant agrees that ACBSP shall have the right to make such rules and regulations or changes in arrangements, as it shall deem necessary, and to amend them from time to time. ACBSP shall have the final determination and enforcement of all rules, regulations, terms, and conditions.
  3. Participants may not assign or sublet any space allotted to them, and may not advertise or display goods, other than those manufactured, distributed or sold by them in the regular course of business, without authorization by ACBSP.
  4. Cancellation of space for a full refund must be directed in writing to ACBSP 30 days prior to the event date. Refunds will be made at the discretion of the Association, but in no case will a refund be made for a cancellation made after 30 days prior to the event date. In case of fire, the elements, or any other causes beyond control of ACBSP which prevent the holding of the conference, the contract is not binding.
  5. Exhibit booth size is 8’ x 6’ or 10’x 6’. In order to allow an unobstructed view of neighboring exhibits, backdrops may not exceed eight feet (8’) in height, nor can they protrude more than forty-eight inches (48”). The reverse side of any wing panel extending from the back wall of the display must be finished or draped in order to avoid a raw exposure to a neighboring exhibit. These instructions will be enforced by ACBSP. ACBSP shall supply at no charge to the participant over the regular space rental fee, the following for each participant’s space: a six-foot or eight-foot draped table, two chairs, and a standard electrical hook-up.
  6. ACBSP, the hotel management, or any officers or staff members or exhibit management company will not be responsible for the safety or the property of the participants from theft, damage by fire, accident or other causes. Participants are advised to consult their insurance broker for proper coverage on display material from the time it leaves their company’s premises until its return. In most cases, a rider can be added to a current policy for a very nominal cost. Neither ACBSP nor the hotel management nor any of the officers, agents, employees or representatives, shall be held accountable or liable for, and the same are hereby released from accountability of liability for any damage, loss, harm or injury to the person or any property of the applicant or any of its officers, agents, employees or other representatives, resulting from theft, fire, employees or other cause. Neither ACBSP nor the hotel management will obtain insurance against any such damage, loss, harm or injury.
  7. Participants hereby agree to indemnify, defend and protect ACBSP and the hotel management from any and all claims, demands, suits, liability for, any damage, loss, harm or injury to the person or any property of the applicant or any of its officers, agents, employees or other representatives, including but not limited to claims of damage in loss to property, or from or out of any damage, loss, harm or injury to the person or any property of the participant of any of its officers, agents, employees or other representatives.
  8. All decorative material must be flame-proofed. Every effort will be made to maintain a business like atmosphere. Extremely loud noises, such as bells, sirens, buzzers, etc., will not be permitted. Use of audio-visual equipment must be played in a moderate volume.
  9. Participants or their agents may not allow any articles to be brought into the hotel or any act done on the premises which will invalidate the insurance or increase the premium on the policies held by the management of the hotel, nor permit anything to be done by their employees through which act the premises, property or equipment of the other participants will be damaged. No signs or articles can be affixed, nailed, or otherwise attached to walls, doors, etc., in such a manner as to damage them. All space is leased subject to these restrictions. Violations of these rules will annul the participant’s contract, and he will be held liable for any damage resulting